Thank you for taking the time to look at our Pop-up Cafe business,
Please by all means get in touch to come and have a coffee with us to see the operation running first hand and discuss your plans (we’re still operating currently throughout the Summer weekends at local events). It’s a really enjoyable business to have - sociable, quality focused and we’ve forged a strong relationship with our local roastery which makes this opportunity tick smoothly!
You’ll see below that we left no stone unturned in establishing ourselves properly, at considerable cost and without cutting corners. There are many coffee vans and trailers out there for sale, what you don’t see is the process, experience and planning that we have had to learn ourselves and can pass on to the purchaser.
Coffee Machine installed
We opted for a 2010 San Marco 85E 12L Auto-fill Automatic Two-group Barista Espresso machine, again for maximum durability, reliability and it’s renowned staying power under pressure - designed to make you money when the queue isn’t slowing up!
It’s a £5,500 machine new, and this particular one had seen barely any use until we purchased it.
This machine is a very high spec bit of kit, more expensive than many fit to a mobile installation, here’s some of the benefits:
Easily programmed volume measure shots (Ristretto, double, Espresso, Double, Rinse)
Solid sprung and locking 2x steam and 1x water handles
£500 official San Marco Gas kit professionally installed by the Coffee Care SW - (Official San Marco distributor for the South West)
Element replaced April 2017 for 13A use - 2x1100W approx, switchable on position 2 to 2200W approx
Full Service and van install completed at Coffee Care South West (Official San Marco distributor and agent) April 2017 - total service work came to just under £1200
Cup warmer facility on top
3 Group heads included with 1x single portafilter, 2x doubles and 1x backwash
Fixtures, fittings and equipment included:
San Marco Industrial electric coffee grinder, over £350 worth. Adjustable with huge degree of setting and ground coffee doser.
Commercial coffee knock-out drawer
Serving table, folding flat and stows inside van.
Professional Event Gazebo (one of the frame arms is snapped but doesn’t notice with a strong tape repair once erected)
2x Folding Tables and 4x chairs - Chic painted design matches the branding image
First aid kit included
3 x Staff black aprons for professional image and hygeine
12v Coolbox chiller with thermometer included
Digital scales for grinder setting.
20 x Porcelite cups and saucers, including Espresso cups
Low wattage mains electric Bain Marie 4.6L volume, 3 containers.
Two basins included, hand washing & utensils
Portable cold water container with tap
Retail display Glass Cake lid
Coffee head cleaning brushes & grinder teeth brush
Mobile EPOS System
This is a pinnacle part of the operation and was worth the £1400+ investment, as you’ll appreciate below:
Software:
Sales reporting data, date, time, order volume and amount - this can revolutionise the way you sell coffee ie. identifying most profitable and popular units to redesign your future menus etc!
Hardware:
iPad Air 3
One-piece Modern security locked iPad enclosure with heavy duty, lockable manual release cash drawer,
Flush cable wired - just one cable appearing from the cash register.
Star Micronics SM-L200 Bluetooth wireless receipt printer (inc. Barista/Kitchen order print function) £275 worth of equipment alone!
By purchasing the hardware outright, we aren’t tied in to any Epos supplier, and it’s completely universal to accommodate either iZettle/Paypal here iOS software
Currently in use with Paypal Here, card reader for contactless and chip/pin payments.
Fully mobile, can run from a 12v USB power pack and mobile internet tethered from 3G device if required!
Practical Business Systems
Profit-tuned Menu design, matched by EPOS system for most popular drinks choices and fast service
Customer service process for staff to follow
Menu map for Barista to ensure consistent drinks are produced
Preparation checklist and training materials to ensure staff competency.
Regulation & Accounting
Rated at the highest *5* level with local council EHO
HACCP Risk assessment documentation in place
Record keeping systems and data sheets including cleaning schedule
Supplier relationships
Key Accounting and financial document templates including Cost estimates, GPPU menu margins, Breakeven analysis and P&Ls
Vehicle
2004 Suzuki Carry
Just 55k miles!
Regularly serviced with comprehensive history
Good tyres with plenty of tread
Long MOT,
Great on fuel, typical Japanese reliability!
Conversion
Full professional Coffee conversion completed, initially quoted with Really Awesome Coffee at £13,000 plus purchase of the vehicle!
All of the plumbing, LPG and electricals have been fitted to a high standard for max reliability and practicality.
Rear serving hatch with extended heavy duty Showa lift struts (less likely to bang your head on the tailgate when open!)
1000W Inverter
Leisure Battery fitted with built in-charge system from AC Mains 3-pin (hookup style connector)
25L Fresh water tank
Brand new water softener fitted April 2017
Plenty of AC mains sockets and inverter powered alternatives
Rear serving hatch has flush fitted LED lighting to showcase the machine at events.
12V high-power water pump with inlet hose and two outlets - machine and rinse/airlock pipe.
Marketing
Unique Branding logos included, professionally designed and in rendered format for extra large resolution.
0800 telephone number currently rented at £7/p month, can be transferred at no cost
Van is fully branded and sign written to match business image
Facebook page set up and ready for Marketing activity - sponsored or organic reach.
Stock
Approx 450 Compostable Recyclable cups and lids remaining
Approx 1.5kg Cadbury hot chocolate
3 x Monin Syrups 70cl. with pump necks, nearly full (Butterscotch, Hazelnut, Vanilla)
Approx 400 Tetley teabags
50 Espresso cups disposable
6 x Industrial blu-rolls
Puly Cafe machine cleaner
Approx 750 wooden stirrers and brown sugar sticks
20 x plastic cups for Orange juice.
Opportunities
So far, we have only run this on weekend events, but many other opportunities beckon and can happily share these ideas with the buyer,
Business & industrial estate trade (subject to permissions)
Farmers Markets & Food Festivals
Weddings
Others (Get in touch!)
Ultimately, all you need to take this business on is:
A days Barista training (usually between £65-£150)
Enough hands on deck (we recommend two people to run it smoothly during busier periods)
Level 2 Hygeine Certicate (available via online training, 2-3 hrs at £15)
Cleared funds!
Thanks again for your interest,
Look forward to hearing from you.